FOREMAN RECORDS MANAGEMENT POSITION
TPC Limited – Internal & External Vacancy
COMPANY INFORMATION
TPC Limited – Home of Tanzania’s Sugar
One of the respected sugar producing companies in Tanzania, situated at the
foot of Mount Kilimanjaro, 22kms south of Moshi Municipality.
Company Values: Respect, Excellence, Learning,
and Integrity
POSITION DETAILS
Position: Foreman Records Management
Department: Human Resources
Office Location: Moshi – Kilimanjaro
Reporting To: Human Resources Systems Manager
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JOB SUMMARY STATEMENT
- Manage
Human Resources Registry including employees physical and electronic
records
- Supervise
the Controller Data Capture
- Attend
other Human Resources functionalities as and when required
KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES)
- Follow
up on staff files movement as per policies and procedures in place
- Responsible
for records updating e.g. electronic data entry and physical records
updating
- Responsible
for data clean up e.g. reconciliation between physical and electronic
records
- Responsible
for providing reports on various issues pertaining to records management
- Propose
and upon approval, develop records management policy and procedures
- Managing
Employee’s Social Security Matters and their related functions
- Provide
support and guidance on appropriate methods of records keeping
- Prepare
all staff internal notice for communication and ensure are broadcasted in
all notice boards across the company, following HREOs approval
- Ensure
implementation of Data Protection Policy
- Supporting
the administration of Human Resources functionalities as and when needed
- Administer
implementation of Human Resources policies and guidelines regarding the HR
System
- Assisting
HR Business Partners in various activities like preparation of
Introduction Letters to different Institutions, participating in the
recruitment of Junior Staff Positions, and supporting disciplinary
handling process whenever required, assisting on computation of Junior
Staff Terminal Benefits
- Perform
any other related duties as may be assigned by his or her Superior
ACADEMIC QUALIFICATIONS
First degree in Human Resources Management or Records
Management or any other related field from a recognized institution. A
combination of relevant academic qualifications and at least 3 years experience
in the related field would be an advantage.
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WORK EXPERIENCE
- 3 to 5
years of experience in records management, document control, registry
operations, or information management
- Practical
experience in manual and electronic filing systems, confidentiality and
data protection procedures, and records audits and compliance checks
KNOWLEDGE, SKILLS & ABILITIES
- Strong
verbal and written communication skills in both English and Swahili
- Proficient
in computer applications, including MS Office
- Outstanding
attention to detail
BEHAVIOURAL COMPETENCIES
- Being
reliable and possess a good work ethic
- Alignment
to TPC Core Values
APPLICATION INFORMATION
Closing Date: Wednesday, 18 Feb 2026
Mode of Application
Online Application:
Create a profile and register your CV at: https://onesuite.tpc.co.tz/Account/Recruitment
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In-Person Application:
Candidates who do not have access to Employee Self Service or the Internet may
submit their applications to the HR Department Office.
Required Documents
Candidates meeting the requisite qualifications and
requirements should submit their applications with:
- A
detailed CV, describing how they see themselves qualifying for this
position
- Copies
of your identification
- Academic
certificates
- Three
references
- Daytime
telephone numbers and e-mail addresses
Note: Only shortlisted candidates will be
contacted for an interview.
CONTACT INFORMATION
Human Resources Executive Officer
P.O. Box 93, Moshi, Kilimanjaro
Tel: +255 27 2754389
E-mail: tpc.recruitment@tpc.co.tz
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